Knowing where you stand
You’ll need: Inventory reports, Lot reports, Purchase reports, Sales reports — if you cannot see these, the module may be switched off for your business or outside your permissions. An administrator can change either.
A season is long and most of it is invisible unless you look. Four reports, four questions, and a rhythm for asking them.
The four
Inventory reports — what you hold, by store and by category. Run it by location when you want to know what a store is sitting on.
Lot reports — which batches, filtered by expiry before a date, by origin, by store. Two habits: expiry weekly, origin when a buyer or certifier asks.
Purchase reports — what you bought, from whom, where. Grouped by supplier it tells you how much of your season came from how few farmers, which is a concentration most businesses underestimate.
Sales reports — what sold, to whom, at what. Grouped four different ways it is four different conversations.
What no report will tell you
That crop has stopped moving. A slow batch and a fast one both appear as a quantity, and the slow one costs you storage, capital and eventually its own value. The way to see it is the expiry report, or an item’s transaction list looking thin.
Which farmers are reliable. That lives in the discrepancies on your goods receipts — and only if somebody recorded what actually arrived. A business that always receives exactly what the field record said has a purchase history and no supplier performance data at all.
That is the payoff for the discipline in lesson 4, arriving a season later.
Before you trust a figure
Nearly every wrong stock number in an agricultural business comes from one of four things, and all four are visible in the item’s transaction list:
- a movement recorded at the wrong store
- a transfer dispatched and never received
- a known loss booked as a discrepancy, so the cause is gone
- a receipt entered at the field figure rather than the scale figure
None of them are visible in the balance alone. A minute in the transaction list before a big decision is the cheapest insurance in this course.
You have finished
You have followed one consignment from a farmer’s scale to a buyer’s invoice: setting up what you hold, buying in the field with no network, receiving honestly, holding across stores, processing with traceable origin, selling and shipping, and reading the position.
Where to go next depends on your job. Inventory & Stock is the deepest and most useful for anyone in a store. Purchasing & Suppliers for anyone buying. Sales & Customers for anyone selling. And FeePrime Essentials if you have not taken it — the approval and audit habits it teaches are what make everything here trustworthy.
Keep staging.feeprime.com for anything you want to try before you do it for real.